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To write an EEAP

All the data has been collected, the decisions have been made and now it is time to boil it down to documents that summarize the process leading up to this. An Energy Efficiency Action Plan (EEAP) is also a communication channel to spread the information both internally and externally, to other cities, companies and the public. An Energy Efficiency Action Plan (EEAP) describes where we are, where we want to go and how to get there. Here is a checklist of what to think of when writing an EEAP.

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Clearly state the goal

A clear goal is important to choose energy efficiency actions and crucial to make evaluation possible. Without a clear goal the EEAP has no direction. Why has this goal been chosen? Does it follow European or national goals for energy efficiency? If it is more ambitious explain why. Also state what conditions the city has that will make the implementation of the plan successful. Remember to choose a goal that is measurable.

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What is the scope of the EEAP?

Explain who will be involved in implementing the EEAP, i.e. who the stakeholders are. Is it the municipal organization, the municipal territory, all citizens’ direct energy consumption or all citizens’ direct and indirect energy consumption? Motivate the choice of scope. Explain why the decision was made to develop the EEAP and how it is connected to already existing plans.

What is the scope of the EEAP?

… looking at the energy consuption

This picture illustrates different alternatives when choosing scope for the EEAP (Fertner et al. (2015) Summary report on urban energy planning: Potentials and barriers in six European medium‐sized cities. EU‐FP7 PLEEC Deliverable Report 4.4.).

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What is the time line for the EEAP?

A strategy looks at a longer time frame than an action plan. Since conditions necessary to implement actions change over time the actions should be planned for a maximum of 5-10 years even though the overall goal might be further away in the future. Combine a long-term strategy with short-term actions.

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Motivate the choice of actions

When reading the EEAP it should be clear why the actions have been chosen. The plan should include a background that gives strong arguments that are built on facts. What are the specific conditions in your city that affect your work in energy efficiency? Include regulations, previously done projects and experiences from other cities. The actions are the heart of the EEAP. Make it easy for the reader. Summarize the actions in a table and add responsibility, deadline and targets.

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Monitoring the energy efficiency actions

How do you know that implemented chosen actions will fulfill the overall energy efficiency goal? Monitoring and evaluation is key. Explain how each action will be monitored, what indicators will be measured and how the evaluation will be done.

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Resources for implementation

To implement the actions resources have to be secured. This also includes financing. A plan for how resources can be secured for each action will increase the chances of an approval for the EEAP.

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Owner of the EEAP

The work with the EEAP does not end when it has been written or even approved to be implemented. The monitoring, the updates and the communication have to be managed by someone. The EEAP should have an owner also after it has been written.

The PLEEC EEAPs

To read and learn from the six PLEEC energy efficiency action plans please follow the links below.
Each plan illustrates the pre-conditions of each city both in format, structure and content. What will your city’s EEAP look like?

Listen to how the City of Eskilstuna developed their EEAP